SAPROG (Satisfactory Academic Progress) Policy:

Federal regulations require that all students who receive any federal or state financial assistance make measurable academic progress toward a degree at the University of Pikeville. Progress is determined quantitatively (hours attempted versus hours earned and time frame) and qualitatively (GPA). Progress is monitored at the conclusion of each spring semester.
 
Enrollment: The minimum standard for full-time enrollment at the undergraduate level is 12 credit hours per semester. A minimum standard for the part-time enrollment (at least half-time) at the undergraduate level is six credit hours per semester. 
 
Quantitative – Time Frame:
The time frame in which a student must complete a degree cannot exceed more than 150% of the published length of the student’s program of study. All undergraduate students at the University of Pikeville are required to complete a minimum of 120 hours to complete a bachelor’s degree. A student can attempt up to 180 hours and still be eligible for financial aid. Once the 180 hours are exceeded, the student will no longer be eligible for financial assistance. All semesters and classes attempted are used for the SAPROG calculation, regardless of whether the student received any financial aid for those specific classes. All classes taken, whether transferred, withdrawn, failed, repeated, or taken to change a major will count as credit hours attempted toward the maximum time frame. 
 
If a University of Pikeville student is attempting an associate degree, which requires a minimum of 64 credit hours, the maximum to receive financial aid is 96 credit hours. Once the 96 credit hours have been exceeded, aid will be suspended. 
 
Qualitative – GPA:
A SAPROG GPA requirement for a University of Pikeville student ensures the student is maintaining a satisfactory academic level to be successful in his/her academic endeavors. The minimum acceptable grade point average for undergraduate students is 2.0.  If a student receives a FN (Failure to earn a grade due to non – attendance or a WF (withdrawal failing), this will be equivalent to a F grade and will be detrimental to the overall GPA.  Students that withdraw from a class as a WP (withdraw passing will not have a grade posted toward the cumulative GPA.
 
67% Passing Rate:
In order for a student to be on track to graduate with a degree from the University of Pikeville at an acceptable rate, students must complete at least 67% of all hours attempted. All attempted hours will be computed by multiplying by 67%. For example, as a junior with a completion of 75 credit hours you must have passed at least 50 of those hours to be making satisfactory progress. 75 x .67 = 50.25. Likewise, if a student registers for 18 hours and drops three hours during the term, he/she must pass 67% (or 12) of the original 18 hours initially registered for at the beginning of the term.
 
How to Regain Financial Aid Eligibility:
 
Time Frame: Students must graduate or take remaining courses at their own expense.
 
GPA: Students must raise GPA above minimum requirement by taking courses at their own expense. Once this is achieved, students are required to notify the Office of Student Financial Services that they have reached the minimum GPA requirement for further financial aid processing.
 
67% Passing Rate:
Students must take the next semester courses at his/her own expense and meet the minimum requirement of passing at least 67% of the attempted credit hours. Once classes have been taken and passed successfully, students must notify the Office of Student Financial Services for further financial aid processing.
 
Student Right to Appeal:
As a student, if an extenuating circumstance has prevented completion of the minimum standards set within the University of Pikeville SAPROG policy. You have the right to appeal with the University of Pikeville SAPOG Appeals Committee.
 
The appeal process must be in writing and must explain the following items:
 
  1. Why you failed to meet the minimum requirement of Satisfactory Academic Progress.
  2. Change in circumstances, explaining how the minimum requirements will be met and satisfactory progress achieved for the next evaluation period (i.e., what is your plan of action).
  3. Any and all documentation necessary to prove that the circumstance was beyond your control.
  4. If a student has requested and receives a grade change that may affect the result in an improvement toward minimum SAP requirements (i.e. GPA and/or percentage of completion, a transcript must also be included within the appeal.
  5. Students may have mitigating factors that could have prohibited them from satisfactory academic progress. An example of these factors may be a death in the family, divorce, illness, natural disasters, etc. The student will be required to provide documentation of the extenuating circumstance
If approval is denied, you will not be eligible to receive any institutional, state, or federal financial assistance and will be required to pay for classes at your own expense. Students receiving a denial will be informed by mail/email. 
 
If an appeal is approved, students will be informed by mail/email. Students will be probated and may be placed on an academic plan for one term. After the probated term, students must meet the minimum standards of SAP or successfully complete the academic plan designed as part of the SAPROG appeal approval.  If a student does not meet the minimum terms outlined in the academic plan at the end of the term probated, they will be suspended from receiving financial aid for the following term. 
 

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